Open Position: Public Events Producer at Mount Auburn Cemetery

July 13, 2022

POSITION SUMMARY:

The Public Events Producer is responsible for planning and executing programming that welcomes and connects the public to the Cemetery as a place celebrating the natural world, the seasons of life, and human stories. In this role, they manage both in-person and virtual programs, including Winter Solstice, Mount Auburn’s signature annual event held each December. Other programs in their programming portfolio may include performances, film screenings, panel discussions and lectures, and conferences. The Public Events Producer works closely with Cemetery staff, clients, and external vendors to ensure an exceptional experience for all at every event while protecting Mount Auburn’s landscape and the living and artistic collections it contains. The Public Events Producer will focus efforts on growing the Cemetery’s audiences and meeting annual revenue goals by strengthening existing events and delivering new ones that demonstrate creativity, promote inclusion, and align Mount Auburn’s values.

DUTIES & RESPONSIBILITIES:
• Works collaboratively with intra and interdepartmental teams to develop and deliver mission-based programming that is welcoming and accessible for a wide range of audiences.
• Develops programming that responds to wider social and cultural conversations while strengthening Mount Auburn’s leadership role as a cultural landscape and place of memory.
• Creates programming that supports Mount Auburn’s Inclusion, Diversity, Equity, and Accessibility goals and its environmental stewardship initiatives.
• Works with relevant departments to plan programs and develop the institutional programming calendar.
• Develops written policies and procedures to ensure consistent standards for events.
• Creates and maintains database of community partners, artists, academics, and other presenters who represent a range of cultural and educational backgrounds and offer unique perspectives on topics connected to the Cemetery.
• Creates and maintains relationships with events-based vendors and suppliers.
• Prepares programming budgets; maintains and tracks program expenses and revenues.
• Produces and communicates project checklists, timelines, and production schedules, with all internal and external stakeholders.
• Ensures accurate and timely communication of upcoming events and event-related impacts across the organization, through shared calendars and email.
• Assists Marketing & Communications team with creation of program marketing materials
• Coordinates with Volunteer& Visitor Engagement Coordinator to ensure appropriate volunteer support for all programs.
• Supports grant reporting work as it relates to public programming.
• Develops evaluation tools; analyzes and reports program metrics for all stakeholders.
• Serves as the main point person with all vendors and artists.
• Manages contracts, communications, billing, and scheduling with all external partners.
• Supervises all on-site vendor activities and ensures that all operate in accordance with Cemetery policies and protocols.
• Creates event maps/floor plans, secures equipment rentals, and coordinates space usage for public programming purposes with Cemetery Services, Facilities, and Horticulture.
• Secures all necessary permits, licenses, and insurance.
• Acts as “host,” or the organizational face, for many of the on-site and virtual programs.
• Manages all day-of event coordination, including the set-up of audio/visual equipment.
• Ensures a clean and secure site at completion of all public programs and events.
• Organizes meals and other hospitality for event staff as needed
REQUIREMENT and PHYSICAL DEMAND:
• Bachelor’s degree or comparable work experience and vocational training
• Three or more years of professional experience in managing performances, community events, or talks
• Intrest in history, horticulture, nature, memory, and the arts.
• Excellent communication and negotiation skills.
• Ability to effectively manage a variety of internal and external relationships.
• Outstanding project management: ability to manage multiple tasks and projects with high energy, attention to detail and strong problem-solving skills.
• Demonstrated ability to build relationships with other institutions.
• Demonstrated ability to work effectively under pressure, use independent judgment, and ensure high-quality of work is produced on schedule and on budget.
• Adaptable to changing situations and environments.
• Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Proficiency in Zoom and other video conferencing platforms.
• Valid driver’s license.
• Ability to lift 20 lbs. and seat stand for extended periods.
• Ability to work flexible hours, including evenings, weekends, and holidays
HOURS of WORK:
Normally from 8:30 AM to 4:30 PM on Tuesday to Saturday. Must be flexible and able to work evenings and Sundays as public events dictate. There will be some remote days.
How to Apply:
Please send a cover letter stating your career goals and objectives with a current resume, as Microsoft Word documents, and include “Public Events Producer” in the subject area, to: jobs@mountauburn.org
Or by mail to: Human Resources
Mount Auburn Cemetery
580 Mount Auburn Street
Cambridge, MA 02138

Applications will be accepted until the position is filled. No telephone calls please.

Mount Auburn Cemetery is an equal opportunity employer.

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