Open Position: Board Relations Officer

August 7, 2020

POSITION SUMMARY:

Reporting to the President & CEO and working closely with the Chair of the Board of Trustees and the Chair of the Governance & Nominating Committee, the Board Relations Officer helps to advance and directly support all aspects of governance at Mount Auburn. This Full Time position serves as a key professional liaison with Trustees to facilitate their active and effective engagement. Due to the current COVID-19 environment, the responsibilities of this position will primarily be carried out remotely, including virtual attendance at all Trustee board and committee meetings. The necessary technology infrastructure will be provided. As conditions change in the future to allow physical attendance at meetings, it is expected that the person in this position will attend meetings as appropriate but continue to perform most other work remotely.

DUTIES AND RESPONSIBILITIES:
• Provides thought partnership and administrative support for the Chair of the Board; the Chair of the Governance & Nominating Committee; the Council of Chairs; and the Chairs and Executive Leadership Team liaisons to all Standing Committees in the execution of their leadership roles.
• Works closely with the Chair of the Board and the Chair of the Governance & Nominating Committee to develop, research, and cultivate a robust pipeline of prospective board members for consideration.
• Develops an annual workplan including specific goals for the Board of Trustees and an overarching set of objectives for Board meetings through close consultation with, and direction from the Trustee Chair, President & CEO and the Council of Chairs. Tracks the Board’s progress against goals.
• Oversees the scheduling and calendar for, and supports the effective execution of regular and special meetings of the Board of Trustees and all standing committees, coordinating all aspects of meeting logistics in coordination with the Trustee Chair, President & CEO and Executive Leadership Team staff.
• Documents all formal meetings of the Board of Trustees and committees of the Board in the form of minutes and meeting summaries, as appropriate.
• Drafts or edits all Board of Trustees and committee-related materials through consultation and collaboration with the Trustee Chair, President & CEO, and Executive Leadership Team; including preparation and distribution of meeting agendas and supporting materials as appropriate; including draft talking points for the Trustee Chair.
• Develops and executes a communications strategy for the Board to support a robust flow of information between meetings, and in regard to special projects and initiatives in which the Board has an interest.
• Plans and executes orientation and onboarding for new members of the Board of Trustees in partnership with board and staff leadership.
• Oversees the scheduling and calendar for all governance-related meetings through direct efforts and in coordination with the Board Chair and Executive Leadership Team staff.
• Maintains all official records for the Board of Trustees including a board handbook; a board directory; official board files, digitally and otherwise.
• Carries out special projects related to governance at the direction of the President & CEO and/or Trustee Chair.
• Acts as primary administrator for our board portal (BoardEffect).
• Proxies: Coordinates the proxy process and annual Proprietors Meeting logistics.

Demonstrate responsible stewardship for the environment when planning and implementing all duties incorporated in job description.

REQUIRED QUALIFICATIONS:

• Excellent written and verbal communication skills.
• Experience working in a nonprofit setting with experience working with nonprofit board members and volunteer leaders.
• Demonstrated project management competence; ability to juggle multiple priorities; and to see the critical path.
• Exemplary diplomatic skills; character and disposition to inspire trust; and comfort with discretion and confidentiality.
• Well-developed sense of humor; comfort accepting responsibility; and ease with deflecting praise to others.
• Bachelor’s degree is preferred though long tenure in a similar position will be considered.
• Minimum of five years of comparable experience.
• Strong computer skills are required: specifically experience with Microsoft 365 including Excel, Word, Outlook, PowerPoint and Teams. Working knowledge of Board portals, especially BoardEffect, is highly desirable.
• A valid driver’s license.

REQUIRED PHYSICAL DEMANDS:

• Must be able to operate standard office equipment such as computers, mouse, calculator, telephones, fax machines, scanners and photocopiers.
• Must be able to move within a normal office environment, accessing all records and equipment with ease.

All employees of Mount Auburn Cemetery are “at will’ employees and must adhere to Mount Auburn’s “Business Ethics and Conduct.”

Mount Auburn Cemetery is an equal-opportunity employer. It does not discriminate in employment opportunities on the basis of race, color, ancestry, religion, gender, national origin, age, pregnancy, citizenship status, physical or mental ability, military status, sexual orientation or any other characteristic protected by law.

To apply please submit a cover letter and resume, as MS Word documents, by email to jobs@mountauburn.org stating the job title in the subject line.  You can also mail a cover letter and resume to Mount Auburn Cemetery, 580 Mount Auburn Street, Cambridge, MA 02138, Attention:  Human Resources.  No telephone calls please.

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